It's definitely the age of the cloud! And while some businesses still struggle with deciding whether to move their data to the cloud, or what to move to the cloud, many have already made their choice. But choices are so many, even too many, so deciding on a good file storage service, is a serious concern.
In this post we intend to give you some basic points to consider when selecting the best data storage service for your small or large business.
1. File sharing or moving your email shares to the cloud
Businesses are used to sharing files via email or instant messengers, but this is not at all the safest way to share data. Also, when it comes to sending large files it is not an option at all, since most emails do not support sending files over a particular size.
Some larger businesses typically have a file server running locally in an office or at multiple offices. This can present a challenge of making sure everyone has the correct access and that there is enough storage available.
There are easy alternatives in the cloud to avoid dealing with those challenges. In most cases this includes a central repository, through which account managers control the rights and permissions of various users in one place.
2. Instant messaging
Instant messaging can often be a quicker and more efficient way of communication than email. There are many platforms out there that can be used for messaging between business users. Actually, most business intended cloud storage platforms are aiming to integrate such a service as soon as possible. Using such a tool can be a great benefit for your business, because this will decrease significantly the time, spent on communication within the company. Also, such a platform can be easily controlled and managed, and it is much more secure than the ordinary chat systems.
3. Backup
There is a rule in data backup that states that files need to be stored on at least three locations, so that your sensitive business data is secure. This triple storage rule means you need to store your data on at least two in-house devices and at least one offsite device. Some companies keep their own backup servers, which is a fine option, but others decide to transfer this burden to another company. And this is actually a good choice, because cloud storage providers usually store your data on a number of server locations. This way the triple storage rule is more than fulfilled.
4. Disaster recovery, file versioning
Now that you have your backups offsite, you need to consider one more thing. The cloud storage platform you select must also offer measures for disaster recovery, file history and file versioning. You need to be sure that whatever happens, you will have all required versions of your files in your hands. Your online storage provider needs to guarantee that. However, this warranty may cost you a little bit more, but we believe it is worth it.
5. Cold storage
Some platforms offer the so called Cold Storage. This is space, provided especially for files that you will not need immediately. Using cold storage you may store data that you think you will not soon need, but despite that you have to back it up. Cold Storage is cheaper than the general storage type, so, you may consider choosing a service that provides this option.
6. Applications
Online storage platforms provide such a wide range of integrated applications. Those, suitable for your business may be online document editors for creating and editing text documents, tables, presentations and others; video and audio players; backup applications for transferring files from other platforms; various online communication applications; project management applications; user logging and many more. Naturally, not each cloud storage platform provides all of the possible applications, so when selecting, you need to choose the provided apps that best suit your business needs.
7. Device supporting
This is one of the most important issues when selecting a file backup service. Most of these platforms support at least the following: Windows, MacOS, Android and iOS. But if you use other types of devices, such as Linux OS, or Windows phones, etc., you need to look more thoroughly. In all terms, it will be best to find a service provider supporting as many platforms as possible, because when having a business, there may be users, operating on multiple types of devices.
In conclusion, first of all, we need to tell you not to be afraid to move various portions of your work environment to the cloud. For the most part, it’s less expensive and easier than you may think.
In this post we intend to give you some basic points to consider when selecting the best data storage service for your small or large business.
1. File sharing or moving your email shares to the cloud
Businesses are used to sharing files via email or instant messengers, but this is not at all the safest way to share data. Also, when it comes to sending large files it is not an option at all, since most emails do not support sending files over a particular size.
Some larger businesses typically have a file server running locally in an office or at multiple offices. This can present a challenge of making sure everyone has the correct access and that there is enough storage available.
There are easy alternatives in the cloud to avoid dealing with those challenges. In most cases this includes a central repository, through which account managers control the rights and permissions of various users in one place.
2. Instant messaging
Instant messaging can often be a quicker and more efficient way of communication than email. There are many platforms out there that can be used for messaging between business users. Actually, most business intended cloud storage platforms are aiming to integrate such a service as soon as possible. Using such a tool can be a great benefit for your business, because this will decrease significantly the time, spent on communication within the company. Also, such a platform can be easily controlled and managed, and it is much more secure than the ordinary chat systems.
3. Backup
There is a rule in data backup that states that files need to be stored on at least three locations, so that your sensitive business data is secure. This triple storage rule means you need to store your data on at least two in-house devices and at least one offsite device. Some companies keep their own backup servers, which is a fine option, but others decide to transfer this burden to another company. And this is actually a good choice, because cloud storage providers usually store your data on a number of server locations. This way the triple storage rule is more than fulfilled.
4. Disaster recovery, file versioning
Now that you have your backups offsite, you need to consider one more thing. The cloud storage platform you select must also offer measures for disaster recovery, file history and file versioning. You need to be sure that whatever happens, you will have all required versions of your files in your hands. Your online storage provider needs to guarantee that. However, this warranty may cost you a little bit more, but we believe it is worth it.
5. Cold storage
Some platforms offer the so called Cold Storage. This is space, provided especially for files that you will not need immediately. Using cold storage you may store data that you think you will not soon need, but despite that you have to back it up. Cold Storage is cheaper than the general storage type, so, you may consider choosing a service that provides this option.
6. Applications
Online storage platforms provide such a wide range of integrated applications. Those, suitable for your business may be online document editors for creating and editing text documents, tables, presentations and others; video and audio players; backup applications for transferring files from other platforms; various online communication applications; project management applications; user logging and many more. Naturally, not each cloud storage platform provides all of the possible applications, so when selecting, you need to choose the provided apps that best suit your business needs.
7. Device supporting
This is one of the most important issues when selecting a file backup service. Most of these platforms support at least the following: Windows, MacOS, Android and iOS. But if you use other types of devices, such as Linux OS, or Windows phones, etc., you need to look more thoroughly. In all terms, it will be best to find a service provider supporting as many platforms as possible, because when having a business, there may be users, operating on multiple types of devices.
In conclusion, first of all, we need to tell you not to be afraid to move various portions of your work environment to the cloud. For the most part, it’s less expensive and easier than you may think.
Wow a great Article Really!Thanks for sharing these noise cancellation data storage